Learn About United Rentals Equipment Rental Options

Overview of United Rentals Equipment Rental Services

United Rentals is one of the largest equipment rental companies in North America, operating over 1,100 locations across the United States, Canada, and Mexico. Founded in 1997, the company has grown to serve construction companies, manufacturers, utilities, municipalities, and homeowners who need temporary access to equipment rather than purchasing it outright. The company maintains an inventory of more than 4 million pieces of equipment, ranging from basic hand tools to heavy machinery used in construction, industrial operations, and infrastructure projects.

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The rental model United Rentals operates on offers significant cost advantages for businesses and individuals. Rather than investing capital in equipment that may only be used occasionally, customers can rent what they need for specific projects or time periods. This approach reduces storage costs, eliminates maintenance expenses during ownership, and allows businesses to access the latest equipment technology without long-term commitment. United Rentals generates annual revenue exceeding $13 billion, which reflects the broad demand for equipment rental services across various industries and project types.

Understanding the range of services United Rentals offers helps customers determine whether rental options might suit their needs. The company provides daily, weekly, and monthly rental periods, with pricing structures that typically decrease per-day costs for longer rental durations. Customers can rent equipment for as short as one day or as long as several months. For those managing construction sites, facility maintenance, or temporary projects, learning about available options provides information for decision-making about equipment sourcing.

Practical takeaway: United Rentals operates a nationwide network with diverse equipment inventory, making it possible to locate rental options at nearby locations. Before committing to equipment purchases for one-time or infrequent projects, exploring rental options through United Rentals may help compare total project costs.

Types of Equipment Available for Rent

United Rentals categorizes equipment into several major groups to help customers locate what they need. Aerial lifts and elevated work platforms represent a significant category, including boom lifts, scissor lifts, and vertical lifts used in construction and maintenance work. These machines range from 20 to 135 feet in height and are essential for projects involving building facades, sign installation, tree trimming, and electrical work on elevated structures. The company also rents scaffolding systems, which provide temporary work platforms for exterior and interior projects requiring worker access to multiple levels.

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Heavy construction equipment forms another major rental category. Excavators, bulldozers, wheel loaders, and skid-steer loaders are available in various sizes to match project requirements. For example, mini excavators weighing 2 to 5 tons suit residential or urban projects with space constraints, while larger excavators exceeding 50 tons handle major earthmoving operations. Concrete equipment represents a specialized segment, including concrete mixers, pumps, saws, and finishing machines used by contractors working with concrete for foundations, driveways, and structural elements.

Power and fluid handling equipment includes compressors, generators, pressure washers, and water pumps. These tools support diverse applications: air compressors power pneumatic tools on job sites, generators provide temporary electrical power at locations without connections, and pressure washers clean surfaces ranging from building exteriors to industrial equipment. Smaller tool rentals address everyday project needs, with offerings including power drills, saws, sanders, nail guns, and grinders. United Rentals also rents specialty equipment such as directional drilling machines, trenching equipment, and material handling systems for specific industry applications.

Climate control equipment, including temporary heating and cooling units, helps maintain appropriate temperatures for construction work, events, or facility operations. Fencing and safety equipment rentals support site security and worker protection requirements. For businesses operating in harsh environments, the company provides weatherproofing and protective gear options.

Practical takeaway: United Rentals' extensive equipment categories mean that most project-related machinery needs can likely be sourced through the company. Creating a detailed list of required equipment before contacting a rental location helps identify what must be rented versus what a customer may already possess.

Rental Periods and Pricing Structures

United Rentals offers flexible rental periods designed to match various project timelines and budgets. Daily rentals work well for short-term needs, such as a homeowner renting a pressure washer for a single weekend project or a contractor needing additional equipment for one day. Weekly rentals typically provide better per-day rates than daily rentals, making them suitable for projects lasting 5 to 10 days. Monthly rentals offer the most favorable per-day pricing and serve contractors with longer-term project commitments. For extended projects lasting several months, United Rentals may provide additional rate reductions through negotiated terms.

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Pricing varies significantly based on equipment type, size, market location, and rental duration. A small power drill might rent for $15 to $25 per day, while a large excavator could cost $200 to $400 daily. Weekly rates typically offer 30% to 50% savings compared to daily rates for the same equipment. Monthly rates often provide 40% to 60% reductions from daily pricing. These structures encourage longer rental periods and help contractors with extended projects reduce equipment costs. Seasonal pricing variations also occur, with higher rates during peak construction seasons (spring and summer) and lower rates during slower periods.

Delivery and pickup services represent additional cost considerations. United Rentals operates a delivery fleet, and customers can arrange for equipment transport to job sites. Delivery costs depend on distance and equipment size, typically ranging from $50 to $500 or more for large machinery. Some customers choose to pick up and return equipment themselves to avoid delivery charges. Damage waiver options are available, allowing customers to pay a percentage of equipment value as insurance against accidental damage during the rental period. Understanding these cost components helps in calculating total rental expenses for projects.

Fuel surcharges may apply to equipment that uses gasoline or diesel, especially during periods of elevated fuel costs. Customers should clarify fuel responsibility: some rentals include fuel, while others require customers to return equipment at the same fuel level as when received. Long-term rental contracts sometimes include monthly reconciliation of fuel usage with charges applied accordingly.

Practical takeaway: Comparing daily, weekly, and monthly rate options for required equipment reveals the most cost-effective rental period for specific projects. Contacting local United Rentals locations with detailed project timelines provides accurate pricing information rather than relying on estimates alone.

Rental Requirements and Process

United Rentals requires customers to provide identification and payment information before renting equipment. Typical requirements include a valid driver's license, a credit card, and proof of address for verification purposes. Business customers often provide additional documentation such as business licenses or tax identification numbers. The company performs credit checks for significant rentals or new customers without established rental history. Understanding these requirements beforehand helps expedite the rental process.

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The rental process begins with contacting a local United Rentals location by phone, visiting in person, or using the company's online platform. Customers describe their project needs, including equipment type, rental duration, and intended location. Rental staff help match available inventory to project requirements and discuss any specific equipment options or specifications. Once equipment is selected, customers receive a rental agreement outlining terms, pricing, delivery information if applicable, and damage liability policies.

Equipment pickup or delivery follows agreement completion. For pickups, customers visit the rental location with a vehicle suitable for transport and arrange timing that accommodates their project schedule. Staff assist with loading and provide basic operation instructions. For deliveries, United Rentals personnel transport equipment to the job site and may conduct site orientation on equipment operation. Most rental agreements require customers to return equipment by a specified date and time; late returns incur additional charges, typically calculated at daily or hourly rates.

Damage assessment occurs when equipment is returned. Staff inspect machinery and document any damage beyond normal wear. Customers without damage waivers pay for repairs or replacement if damage is present. With damage waivers, the waiver covers most accidental damage, reducing financial risk. Fuel levels and cleanliness are also checked; customers responsible for fuel may need to refill before return, and excessively dirty equipment may incur cleaning charges.

Special requirements apply to certain equipment. Aerial lifts, for example, may require customers to present valid certifications demonstrating training on that specific equipment type. Heavy machinery sometimes requires proof of operator certification or licensing. These requirements exist for safety and insurance reasons and vary by equipment category.

Practical takeaway: Gathering required documentation (identification, credit card, proof of address) and clarifying equipment specifications before contacting United Rentals streamlines the rental transaction